The Professional Development Coordinator works independently to coordinate assigned Education Professional Development activities, processes, programs, visits, orientations and the evaluation of outcomes. Serves as a resource and interprets Enterprise, Institutional, College of Medicine, and/or school/division/lab specific policies and procedures for Mayo learners/faculty, program directors, and coordinator. Assists with managing budgets and finances and develops and implements effective marketing and communication plans. Prepares and verifies all required materials for all Educational Professional Development activities including preparation and distribution of professional correspondences, development of brochures and web page content, conflict of interest forms, commercial support letter of agreement documentation, evaluations, and syllabuses. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Attends courses, programs and meetings to enhance or improve job knowledge, representing Mayo Clinic, College of Medicine, and/or school/division/lab. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Evening and weekend hours may be required during peak education times.

*This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position.

Formal training in an administrative assistant/secretarial field through vocational school or college and 5 years of successful secretarial experience is required. 

Must have strong skills with the Microsoft Office Suite software (Word, Excel, PowerPoint, Outlook) and receptive to learning new applications that support departmental activities. Must possess proficiency on technical office equipment (computer, printer, phone system, fax machine, etc.). Knowledge of grant application process is helpful. Must possess a high-level skill in organization, clerical aptitude, attention to detail, excellent written and oral communication skills, and interpersonal relations. Requires good decision-making and judgment. Requires the ability to prioritize work and follow through independently, handle a variety of tasks, and work collaboratively and professionally. Must be able to adapt to a rapidly changing environment. Ability to lift up to 50 pounds some prolonged standing, walking and bending. Familiarity with medical licensure and visa categories is preferred (if applicable).