Responsibilities

The OSPA Associate Specialist role works in multiple internal and external research administration systems to identify, gather, and review Just-In-Time (JIT) or similar federal agencies requested documents ensuring there is compliance, which can include gathering and reviewing "Other Support" documentation for key personnel, validating IRB/IACUC approvals, and managing official institutional submissions through eRA Commons. Collaborates with the Principal Investigator (PI) and research study personnel while communicating requirements, deadlines, and processes. Another focus of the position is assisting with the proposal development process by providing essential editorial and technical support to the PI and research study personnel, by including but not limited to managing the non-budgetary components of grant submissions. May assist with coordinating the acquisition of grant documents, including but not limited to reviewing and verifying grant guidelines, performing copyediting, formatting, reference verification tasks, and managing final uploads within internal systems like MIRIS GnC or external funder sites, all while ensuring strict adherence to regulatory and institutional guidelines. Beyond submission support, the Specialist serves as a key administrative liaison, triaging NIH Notices of Award, managing site-specific official inboxes, and coordinating with team members to ensure seamless coverage of deadlines.

Qualifications

An Associate's degree in business, management, healthcare or related program or 4 years' experience in business, research administration or grants. Prefer one year of experience working in a regulated environment. Mayo Clinic Quality Academy Bronze certification or comparable Quality or Lean methodology certification preferred. Successful candidates must demonstrate exceptional problem-solving skills, critical thinking abilities, and strong interpersonal and communication skills (both oral and written). The role requires a highly organized professional who can effectively manage priority requests and strictly adhere to time-sensitive deadlines while remaining comfortable interacting with stakeholders at all levels, both internal and external to Mayo Clinic. 

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Exemption Status

Nonexempt

Compensation Detail

Education, experience and tenure may be considered along with internal equity when job offers are extended.; $24.07-34.95/ hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

M - F between standard business hours This position will work remotely and periodically on site based upon a business need. On site presence can be at the AZ, FL, or Rochester, MN campus. Business needs require employees to live with 70 miles of a Mayo Clinic campus.

Weekend Schedule

n/a

International Assignment

No

Site Description



Recruiter

Jill Squier